Cloud-based File Analysis to quickly find, secure and protect sensitive data

Full-featured solution for your sensitive data

The Micro Focus File Analysis Suite offers true data connection, to a multitude of data repositories. These structured and un-structured data sources (regular files) cover an enormous amount of often overlooked business data, including

• NT file shares;
• Exchange;
• Office365;
• SharePoint/SharePoint Online
• Micro Focus Content Manager (eDRMS); plus
• Many other services (Dropbox, Google Drive, etc) through Micro Focus IDOL Connectors

The integration with Content Manager in particular, one of the worlds leading eDRM systems, exposes the best practice data management actions for disposition, records management and long-term preservation capabilities from within Content Manager.

Pulling data from these repositories, in all of their various states and structured or unstructured layouts, File Analysis provides unrivalled assistance to makes sense of it all, displaying data overviews and details in ways that are easy to understand and manage.

The File Analysis Suite also addresses key concerns and challenges around data privacy and associated risk assessment use cases, representing a key solution for mitigating risk associated with data privacy challenges, including GDPR (EU—General Data Protection Regulations) and other privacy regulations.

As you look for the technological assistance you need in identifying, managing and securing personal identifiable information and other sensitive data, File Analysis heeds your call.

Core Architecture

The architecture of the File Analysis Suite, and Data Discoveries place within the Suite, built on the Saas (Software-as-a-Service) Framework allows for interconnection between multiple services and functions with related functionality.

As organisations look to meet their evolving workloads, wrangle enterprise data, comply with global regulations and contain the cost associated with managing and securing sensitive data, new solutions are required to meet these mounting data management requirements.

The File Analysis Suite Data Discovery module is ideally suited to meet these challenges.

Built as a cloud-first, multi-tenant SaaS solution, File Analysis Suite is built to scale, drive operational efficiency through data analytics, and intuitively identify risk while reducing the total cost of compliance.

Major features

Hybrid Cloud File Analysis

The design and architecture of File Analysis Suite the power utilizes the Cloud has provided to produce substantial benefits, providing organisations who use this product direct advantages.

Some of these advantages include

• Instant project startup and automatic scaling
• Cost effective subscription service allows corporate data analysis quickly and without large capital expenditure
• Agentless cloud connectivity for Office 365 and other cloud repositories—analyze your data directly in the cloud
• Hybrid file analysis capabilities allows for data to be analyzed in the cloud regardless of the source data being on premise or cloud
• Management console for monitoring all file analysis and index processing activities

Sensitive Data Analytics

With ever-changing definitions of what is 'sensitive', and differing regional requirements for levels of compliance with regulations, File Analysis Suite provides the functionality to automate the discovery and identification of this data.

Automated tagging, and metadata enrichment, with pre-built sensitive data analytics grammars, and pattern matching for sensitive data analysis and identification (PII, PCI, PHI) functionality is pre-built into File Analysis.

Contextually aware pattern matching also reduces false positives, with configurable rules for tagging sensitive data to make identification more accurate.

Detailed Risk Assessments

Managing large volumes of previously disparate data and creating methods to not only analyse the data, but ascertain levels of associated risk related to that data is a specialty within File Analysis.

Some of the methods employed within the product to provide this functionality include

• Identify data subject information and organize data into subsets via Workspaces allowing Data Subject Access Requests (DSARs) to be processed
• Analytics-based tagging, keywords and data enrichment help create and refine data subsets, to identify risk and ultimately take action on data that needs to be managed (e.g., collect, hold, delete, declare as record)
• Workspaces provide analytical views, sensitive data types, key risk indicators, hit highlighting as well as privacy scoring thresholds for better decision making

Through value-added data assessment and discovery, analytics and data management capabilities, File Analysis extends the value of your organisations investment in managing information risk associated with changing and evolving global data privacy regulations.

File Analysis Suite also allows businesses to confront the mounting technical debt associated with unbridled data growth, and helps drive down the total cost of compliance.

File Analysis Suite is intended to help organisations analyse, manage and secure their most sensitive and high valuable assets, by providing a file analysis application that will identify, tag and manage sensitive and personal data in both unstructured data and structured data repositories^*.

* - via Structured Data Manager integration in a future release

We here at WyldLynx are confident that you will see the benefits File Analysis Suite brings to your organisation.

To arrange your demonstration, contact us today!