ControlPoint

ControlPoint by Micro Focus® takes the pain out of information governance by leveraging ControlPoint's visual interface and robust analytics. Clean up legacy data and automate records declaration to clear your pathway to the Cloud.

With ControlPoint, you can Identify, Access, Connect, Clean Up, and Control Data across Enterprise Systems, from small to extremely large.

ControlPoint helps you achieve information compliance by making it possible to not only access information, but also understand, classify, and reduce outdated and unnecessary legacy dark data content easily via the customisable visual interface.

Get to know your data for better insights and better decisions

A better way to manage data

If your business is like most today, you store data in a number of systems and information repositories - an approach that has become the norm over the past two decades with rapid advancements in information technology.

But as data volumes continue to increase, you face significant business risks and loss of efficiency because you simply can't control all the information contained in siloed repositories. Time is wasted looking for a specific document that has not been managed appropriately-and you may not be fully aware of what other information you actually have.

Identify, connect, and control data across your systems

With Micro Focus Information Governance and file analysis solutions, you can connect and better manage the data in your systems to gain control over information assets across your enterprise. ControlPoint uses the Intelligent Data Operating Layer (IDOL) Connector framework to identify, analyse and control diverse types of information stored in enterprise repositories and dark data. ControlPoint helps you to categorize and apply policy to content indexed by IDOL. A dashboard-style display provides valuable business insight into the themes, locations, and value of your information.

An advanced file analysis tool facilitating information governance for connected data sources, ControlPoint simplifies the definition and application of policy-regardless of data format or location. There is no need for source-specific policies, which become difficult to manage and unify across the enterprise, and no need for staff to learn multiple system tools and user interfaces.

Role-based security allows you to delegate different tasks to reduce the likelihood of errors and bottlenecks, and can be used to control user access to repositories, policies, IDOL categories, and administrative tasks.




ControlPoint is a key component of the Micro Focus® Secure Content Management suite.

Connected together with the other two members of the suite, Content Manager® and Structured Data Manager®, these products combine to cover an organisations entire structured and unstructured data needs, as well as document and records management.

Visit the Secure Content Management Suite® page for further details on how these products work together to create a solution for your needs.


Key benefits include:

Shine a light on dark data that is sitting unmanaged in email repositories, file shares (network drives), SharePoint sites and more, to save significant storage costs and gain better access to valuable information.

Find important "high risk, high value" information for your business by using Text, Boolean and Document content searches.

You can also give ControlPoint a set of documents to learn and understand the content, and find other like documents.

If your organisation is moving to the cloud, don't take all of the junk with you.

Use ControlPoint to understand what information you have, get rid of duplication and only move what is needed. This will save your organisation lots of money, both immediately and into the future.

Automate legal and information searches by using ControlPoint to find what your looking for in multiple repositories (network drives, email, SharePoint and Content Manager).

Find more, faster than ever before, and let the business get on with their core business.

Have you moved to the cloud and not sure what you have?

Use ControlPoint to identify, manage and govern the content in Office 365 and other repositories.

Identify Personally identifiable information (PII), or any data that can be used to identify an individual using ControlPoint including but not limited to:

  • Personal Information - Locate email addresses, bank accounts, social security data, and much more
  • Payment Data - Locate credit card and financial numbers
  • Health Information - Locate insurance numbers, patient and medical records, and much more

If breached, this information can lead to lawsuits which can cripple your credibility, and hurt your organisation financially.

With the GDPR rules overseas, Organisations need to starting thinking about whether or not you are affected by GDPR.

Using ControlPoint you can find all of the information relevant to GDPR and action it appropriately.

ControlPoint provides a range of file analysis capabilities, including:

  • Advanced, graphical visualization of information clusters based on meaning make it easy for executives to identify trends or popular concepts and themes.
  • Two-dimensional cluster maps show heat zones of information grouped by concepts. You can click on the graph to see the underlying documents within that zone.
  • Three-dimensional spectrographs display how clusters change over a period of time, and provide insight about the evolution of your enterprise information to use in training policies or in applying defensible disposal management rules.

ControlPoint summary pages present the analysis of indexed data graphically with statistical summaries and data categorization. This file analysis allows you to understand the breakdown of data types and categories across the enterprise or specific repositories. A range of tools and reports support a policy-driven and compliant clean-up process, enabling you to:

  • Generate reports on items marked for deletion
  • Maintain audit trails of policy selection criteria and execution
  • Review and approve policy application and execution

Navigational tools allow you to drill down to explore different areas of policy application. For instance, a compliance officer can learn how much data is potentially on hold across all enterprise systems or what potential policy violations are occurring. Comprehensive reporting brings critical transparency to your compliance condition.

The 5 stages of Enterprise data cleanup with ControlPoint

Identify and Index

1. Identify and Index
Analyse

2. Analyse
Organise

3. Organise
Reduce

4. Reduce
Manage and migrate

5. Manage and migrate



Micro Focus
HP Enterprise

Micro Focus and HPE Software have joined to become one of the largest pure-play software companies in the world. Bringing together two leaders in the software industry, Micro Focus is uniquely positioned to help customers maximize existing software investments and embrace innovation in a world of hybrid IT-from mainframe to mobile to cloud.

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