WyldLynx Transforms Queensland Museum's Data Governance, Achieving $60,000+ Annual Savings

Industry

Nonprofit/Charity

Challenge

Queensland Museum faced the daunting task of managing 20 terabytes of data, including sensitive First Nations materials and historically valuable collections. The challenges included data duplication, ensuring regulatory compliance, and uncovering 'lost' historical treasures.

Results

CDDRI identified duplicate files, protected sensitive data, and uncovered valuable historical records. The museum achieved over $60,000 in annual storage cost savings and enhanced its data governance, ensuring full regulatory compliance.

Key Product

OpenText Core Data Discovery & Risk Insights (Voltage Fusion), OpenText Content Manager

qm.qld.gov.au

11%

Duplicate files discovered

38%

Obsolete files identified

$60,000+

Annual storage savings

500GB

Data scanned in 30 days

OpenText CDDRI has taken us on an incredible journey with surprises at every turn. We have found real treasures among our millions of files, as well as ways to drastically reduce our storage costs and safeguard the sensitive data that is our museum’s legacy.

Kerry Cody

Head of Digital and Information Services, Queensland Museum

Financially, OpenText CDDRI sold itself as we anticipate over $60,000 annual storage saving. While this is great, there is an additional hidden cost associated with the potential reputational damage if a data breach occurs. This is where we feel OpenText CDDRI really comes into its own.

Kerry Cody

Head of Digital and Information Services, Queensland Museum

Queensland Museum

Queensland Museum is the custodian of the state's natural and cultural heritage, caring for over 15.2 million items and specimens. The museum delivers services through a network of public museums and outreach programs, preserving and sharing the stories of Queensland for 160 years.

The Challenge

Queensland Museum needed to manage 20 terabytes of cultural heritage data. The museum faced significant challenges, including identifying and eliminating duplicate files, ensuring regulatory compliance for sensitive First Nations materials, and uncovering 'lost' historical treasures within their extensive collections. The complexity of managing such a vast amount of data, combined with the necessity for cultural sensitivity and regulatory adherence, presented a substantial obstacle.

The Solution

Queensland Museum turned to WyldLynx and OpenText for a comprehensive solution. After evaluating other options, the museum chose Core Data Discovery & Risk Insights (CDDRI) for its robust capabilities in data preservation, disposition, and records management. Kerry Cody, Head of Digital and Information Services at Queensland Museum, noted, "OpenText CDDRI has taken us on an incredible journey with surprises at every turn. We have found real treasures among our millions of files, as well as ways to drastically reduce our storage costs and safeguard the sensitive data that is our museum’s legacy." The implementation process involved scanning and analysing 500GB of data in just 30 days, leading to the discovery of 11% duplicate files and 38% obsolete files.

The Results

The implementation of CDDRI yielded remarkable results for Queensland Museum. The museum uncovered "lost" historical treasures and ensured the protection of sensitive First Nations materials with special protocols. Financially, the museum achieved over $60,000 in annual storage cost savings, as highlighted by Kerry Cody: "Financially, OpenText CDDRI sold itself as we anticipate over $60,000 annual storage saving. While this is great, there is an additional hidden cost associated with the potential reputational damage if a data breach occurs. This is where we feel OpenText CDDRI really comes into its own."

Additionally, the project ensured full regulatory compliance and significantly improved data governance. This award-winning implementation not only transformed the museum's data management practices, but also demonstrated the strategic business value of specialised CDDRI expertise in sectors requiring cultural sensitivity and regulatory compliance.